Student Financial Aid is packaged as soon as a student provides all requested documentation to the Financial Aid office. Once the student’s financial aid is packaged and the student is registered for class, fully admitted by the Admissions department, and in good standing with the institution, aid may be memo’d to the student’s account. The memo’d aid/credit balance is uploaded to the bookstore by the business office. The student may access this credit balance to purchase books and supplies.
Disbursement of funds will occur once the Financial Aid Office has determined eligibility and authorized the Business Office to apply payments to student accounts. They then calculate the difference between a student’s account charges and the amount of financial aid disbursed. This difference is the amount of a student’s refund.
Disbursement occurs 10 days prior to the first day of class. Afterwards, disbursement occurs after the student’s financial aid is packaged and the student is registered for class, fully admitted by the Admissions department, and in good standing with the institution.
The first financial aid refund check distribution date is the third Thursday of each Fall and Spring semester. The first distribution date may vary for Summer semesters, depending on the number of weeks in the term. If a student does not have a refund check on the first distribution date, they may have one the following week depending on when their financial aid is processed. The Business Office processes a new batch of refund checks every Thursday. Please note once the refund check is processed the credit balance is no longer available in the bookstore.
We are required by federal regulations to monitor student attendance. The Business Office pulls an attendance report each week, and if your attendance is not verified: they cannot release your refund check. If you feel there is a mistake in your attendance information, you will be referred to the Dean’s office. If the Dean can determine you have been attending, he or she will sign a form so the Business Office can release your check. Students are required to bring a photo ID before the Business Office can release their check. (See also: refunds and withdrawals.)