Financial Aid Disbursement and Refund

As soon as the student provides all the requested documentation to the Financial Aid office, financial aid is packaged.  Once the student’s financial aid is packaged and the student registers for class, fully admitted by the Admission department, and in good standing with the institution, aid may be memoed to the student’s account.  The business office makes the memoed aid/credit balance available to the bookstore.  The student may access this credit balance to purchase books and supplies.

Disbursement of funds will occur once the Financial Aid Office has determined eligibility and authorized the Business Office to apply payments to student accounts.  They then calculate the difference between a student’s account charges and the amount of financial aid disbursed.  This difference is the amount of a student’s refund.

Disbursement occurs 10 days prior to the first day of class.  Then disbursement occurs after the student’s financial aid is packaged and the student registers for class, fully admitted by the Admission department, and in good standing with the institution.

The first financial aid refund distribution date is the third Thursday of each semester. Students may choose to receive their refund via direct deposit or to have their refund check mailed to them. If a student does not have a refund check on the first distribution date, they may have one the following week depending on when their financial aid is processed. The Business Office processes a new batch of refund checks every Thursday. Please note once the refund check is processed the credit balance is no longer available in the bookstore.  Federal regulations require us to monitor student attendance. The Business Office pulls an attendance report each week, and if your attendance unverified, we cannot release your refund check. Students receive referral to the Dean’s office for mistakes regarding their attendance. If the Dean can determine the student has been attending, he or she will sign a form so the Business Office can release your check. Students are required to bring a photo ID before the Business Office can release their check.

For refunds and tuition adjustment due to withdrawal from courses, please visit the complete withdrawal page.