Complete Withdraw from New River Community and Technical College

Withdrawing from Classes

Any student who withdraws from a class after the last day to add/drop, or who wishes to leave New River CTC must complete a Request for Withdrawal Form. The student must obtain the correct signatures and is responsible for ensuring that the form is completed and submitted within the deadlines posted on the academic calendar.

Students who officially withdraw from all courses for which they have registered during a semester in the academic year will be eligible for a full refund if they withdraw prior to the start of the semester or prior to the first day of class with a delayed start. It is important to withdraw before the semester begins if you change your mind about taking courses for a particular semester. Students are responsible for adhering to deadlines, available in the academic calendar.


Students who officially withdraw from all courses  on or after the first day of the semester, may be eligible to receive a refund of regular tuition and fees in accordance with the schedule below. Special fees are not refundable. Should the percentage of calculation identify a particular day, the entire day will be included in the higher refund period. All refunds are to be calculated from the first day of classes of a given semester or term.

Please note that being eligible for a refund does not mean a refund in the form of a check sent to the student – it is the percentage of tuition that is removed from the overall bill. Financial Aid awards are adjusted accordingly with the refund schedule.

New River CTC does not process partial refunds for withdrawing from individual courses.

Every student who registers incurs a financial obligation to the College. Exceptions to this policy resulting from extenuating circumstances must be approved before a refund may be processed.

Withdrawing from the college may cause a balance owed from the student to the College and the student is responsible for paying this balance.

Return of Title IV Financial Aid

Any student receiving Title IV financial aid who withdraws during the refund period listed below are subject to having all or a portion of their financial aid adjusted. This may lead to a student owing a balance to the institution and the student is responsible for the balance on their account.

Students registering for classes and failing to attend may have negative academic and financial consequences.  This may lead to administrative withdraw from the course(s.) Financial Aid recipients who stop attending classes and fail to withdraw before 60% of the semester has been completed or choose not to attend courses may be required to repay a portion of the federal aid received.  The number of days a student has been enrolled in the classes is the basis for repayment.

Repayments are based on the number of days a student has been enrolled in classes. Additional information on the return of Title IV Funds can be found at

Refund Schedule

Fall 2023

90%August 21 – August 31
70%September 1 – September 21
50%September 22 – October 13
40%*October 14 – October 24


Fall 2023 Rolling Start

100%Prior to September 25
90%September 25 – October 1
70%October 2 – October 16
50%October 17 – October 31
40%*November 1 – November 7

The last day to withdraw with a “W” grade is 11/17/2023.

Fall 2023 Cosmetology

100%Prior to September 5
90%September 5 – September 14
70%September 15 – October 4
50%October 5 – October 24
40%*October 25 – November 2


*Title IV recipients only Check the Academic Calendar for deadlines for withdrawing from any courses.

This refund schedule is for complete withdrawals from the College.

No refunds will be issued for withdrawals of individual courses after classes begin.

Refunds apply to tuition only; fees for withdrawals after classes begin are not refundable.

DO NOT PROCESS Withdrawals/Refunds from March 13, 2023 to March 17, 2023. This is spring break and federal regulations prevent this time-period being used in the Title IV calculations.