CARES ACT HIGHER EDUCATION EMERGENCY RELIEF FUND REPORTING STUDENT GRANTS
An overview of reporting along with HEERF Quarterly Reports are posted at https://www.newriver.edu/cares-act-required-reporting/.
Final Quarterly Report (October 1-December 31, 2020)
New River Community and Technical College (New River CTC) received an allocation from the Coronavirus Aid, Relief, and Economic Security (CARES) Act under Section 18004(a)(1) in the amount of $688,982.
New River CTC returned to the Department of Education the signed Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
Half of the total funding ($344,491) was allocated for students. During the spring 2020 semester New River CTC students received emergency grant funds if they met the following criteria:
- Were enrolled in at least one credit bearing class at New River CTC on March 27, 2020 (the day the CARES Act was signed into law)
- Were enrolled in in-seat campus classes or IVN courses.
- Were eligible to receive federal financial aid. Students were required to have a completed FAFSA on file with New River CTC to be eligible for the emergency grant funds.
Approximately 834 New River CTC students were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to Students under Section 18004(a)(1) of the CARES Act, and 611 New River CTC students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act. As of September 30, 2020, $347,563 has been distributed to New River CTC students.
Additional information on student fund disbursement is explained in the following documents:
The remaining CARES Act funds ($344,491) could be used for students (following the same restrictions on the student half) and/or for other institutional expenses related to the pandemic. New River CTC has used its institutional portion of the CARES Act funding
- To replace College dollars spent on technology that was needed to support teleworking and remote teaching, and
- To replace Colleges dollars used to purchase additional cleaning supplies/equipment and PPE.
Summary of HEERF Student Portion Allocations
New River CTC was awarded $344,491 under Section 18004(a)(1) of the CARES Act to be applied to direct aid to students.
This dollar amount was divided by the total eligible credit hour count of all known eligible students. It should be noted that any individual student was limited to 12 eligible credit hours since this is considered full-time. The total eligible credit hours was 5250.
$344,491 / 5250 = $65.617 per eligible credit hour. For simplification, New River rounded up to the next whole dollar and assigned award values as follows:
| Eligible Credit Hours | Award Amount |
| 1 | $66 |
| 2 | $132 |
| 3 | $197 |
| 4 | $263 |
| 5 | $329 |
| 6 | $394 |
| 7 | $460 |
| 8 | $525 |
| 9 | $591 |
| 10 | $657 |
| 11 | $722 |
| 12 | $788 |
This brought the total disbursement for known eligible students to $344,791.
The $300 difference would be paid from the institutional portion.
There were 49 students who could receive payment if they could verify their Title IV eligibility. The total potential payments for these 49 students, using the same method as above, was $25,021. It was decided that this amount would be reserved from the institutional portion to cover the any appeals. Students were given a certain time period to appeal the decision.
Ultimately, 6 students were successful in verifying their Title IV eligibility and received a total of $2,772.
As of August 21, 2020
New River Community and Technical College (New River CTC) received an allocation from the Coronavirus Aid, Relief, and Economic Security (CARES) Act under Section 18004(a)(1) in the amount of $688,982.
New River CTC returned to the Department of Education the signed Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
Half of the total funding ($344,491) was allocated for students. During the spring 2020 semester New River CTC students received emergency grant funds if they met the following criteria:
- Were enrolled in at least one credit bearing class at New River CTC on March 27, 2020 (the day the CARES Act was signed into law)
- Were enrolled in in-seat campus classes or IVN courses.
- Were eligible to receive federal financial aid. Students were required to have a completed FAFSA on file with New River CTC to be eligible for the emergency grant funds.
Approximately 834 New River CTC students were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to Students under Section 18004(a)(1) of the CARES Act, and 611 New River CTC students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act. As of September 30, 2020, $347,563 has been distributed to New River CTC students.
Additional information on student fund disbursement is explained in the following documents:
The remaining CARES Act funds ($344,491) could be used for students (following the same restrictions on the student half) and/or for other institutional expenses related to the pandemic. New River CTC has used its institutional portion of the CARES Act funding
- To replace College dollars spent on technology that was needed to support teleworking and remote teaching, and
- To replace Colleges dollars used to purchase additional cleaning supplies/equipment and PPE.
Summary of HEERF Student Portion Allocations
New River CTC was awarded $344,491 under Section 18004(a)(1) of the CARES Act to be applied to direct aid to students.
This dollar amount was divided by the total eligible credit hour count of all known eligible students. It should be noted that any individual student was limited to 12 eligible credit hours since this is considered full-time. The total eligible credit hours was 5250.
$344,491 / 5250 = $65.617 per eligible credit hour. For simplification, New River rounded up to the next whole dollar and assigned award values as follows:
| Eligible Credit Hours | Award Amount |
| 1 | $66 |
| 2 | $132 |
| 3 | $197 |
| 4 | $263 |
| 5 | $329 |
| 6 | $394 |
| 7 | $460 |
| 8 | $525 |
| 9 | $591 |
| 10 | $657 |
| 11 | $722 |
| 12 | $788 |
This brought the total disbursement for known eligible students to $344,791.
The $300 difference would be paid from the institutional portion.
There were 49 students who could receive payment if they could verify their Title IV eligibility. The total potential payments for these 49 students, using the same method as above, was $25,021. It was decided that this amount would be reserved from the institutional portion to cover the any appeals. Students were given a certain time period to appeal the decision.
Ultimately, 6 students were successful in verifying their Title IV eligibility and received a total of $2,772.
As of July 7, 2020
New River Community and Technical College (New River CTC) received an allocation from the Coronavirus Aid, Relief, and Economic Security (CARES) Act under Section 18004(a)(1) in the amount of $688,982.
New River CTC returned to the Department of Education the signed Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
Half of the total funding ($344,491) was allocated for students. During the spring 2020 semester New River CTC students received emergency grant funds if they met the following criteria:
- Were enrolled in at least one credit bearing class at New River CTC on March 27, 2020 (the day the CARES Act was signed into law)
- Were enrolled in in-seat campus classes or IVN courses.
- Were eligible to receive federal financial aid. Students were required to have a completed FAFSA on file with New River CTC to be eligible for the emergency grant funds.
Approximately 834 New River CTC students were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to Students under Section 18004(a)(1) of the CARES Act, and 611 New River CTC students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.
Summary of HEERF Student Portion Allocations
New River CTC was awarded $344,491 under Section 18004(a)(1) of the CARES Act to be applied to direct aid to students.
This dollar amount was divided by the total eligible credit hour count of all known eligible students. It should be noted that any individual student was limited to 12 eligible credit hours since this is considered full-time. The total eligible credit hours was 5250.
$344,491 / 5250 = $65.617 per eligible credit hour. For simplification, New River rounded up to the next whole dollar and assigned award values as follows:
| Eligible Credit Hours | Award Amount |
| 1 | $66 |
| 2 | $132 |
| 3 | $197 |
| 4 | $263 |
| 5 | $329 |
| 6 | $394 |
| 7 | $460 |
| 8 | $525 |
| 9 | $591 |
| 10 | $657 |
| 11 | $722 |
| 12 | $788 |
This brought the total disbursement for known eligible students to $344,791.
The $300 difference would be paid from the institutional portion.
There were 49 students who could receive payment if they could verify their Title IV eligibility. The total potential payments for these 49 students, using the same method as above, was $25,021. It was decided that this amount would be reserved from the institutional portion to cover the any appeals. Students were given a certain time period to appeal the decision.
Ultimately, 6 students were successful in verifying their Title IV eligibility and received a total of $2,772.
As of May 22, 2020
New River Community and Technical College (New River CTC) received an allocation from the Coronavirus Aid, Relief, and Economic Security (CARES) Act under Section 18004(a)(1) in the amount of $688,982.
New River CTC returned to the Department of Education the signed Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
Half of the total funding ($344,491) was allocated for students. During the spring 2020 semester New River CTC students received emergency grant funds if they met the following criteria:
- Were enrolled in at least one credit bearing class at New River CTC on March 27, 2020 (the day the CARES Act was signed into law)
- Were enrolled in in-seat campus classes or IVN courses.
- Were eligible to receive federal financial aid. Students were required to have a completed FAFSA on file with New River CTC to be eligible for the emergency grant funds.
Approximately 834 New River CTC students were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to Students under Section 18004(a)(1) of the CARES Act, and 611 New River CTC students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.
Summary of HEERF Student Portion Allocations
New River CTC was awarded $344,491 under Section 18004(a)(1) of the CARES Act to be applied to direct aid to students.
This dollar amount was divided by the total eligible credit hour count of all known eligible students. It should be noted that any individual student was limited to 12 eligible credit hours since this is considered full-time. The total eligible credit hours was 5250.
$344,491 / 5250 = $65.617 per eligible credit hour. For simplification, New River rounded up to the next whole dollar and assigned award values as follows:
| Eligible Credit Hours | Award Amount |
| 1 | $66 |
| 2 | $132 |
| 3 | $197 |
| 4 | $263 |
| 5 | $329 |
| 6 | $394 |
| 7 | $460 |
| 8 | $525 |
| 9 | $591 |
| 10 | $657 |
| 11 | $722 |
| 12 | $788 |
This brought the total disbursement for known eligible students to $344,791.
The $300 difference would be paid from the institutional portion.
There were 49 students who could receive payment if they could verify their Title IV eligibility. The total potential payments for these 49 students, using the same method as above, was $25,021. It was decided that this amount would be reserved from the institutional portion to cover the any appeals. Students were given a certain time period to appeal the decision.
Ultimately, 6 students were successful in verifying their Title IV eligibility and received a total of $2,772.
Award Notification to Eligible Students (sent May 13-20, 2020)
Dear [Student first and last name],
As a New River Community and Technical College student during the spring 2020 semester, you will receive [insert $ amount] in emergency grant funds from the CARES Act based on your [# of credit hours] off-line credit hours.
New River CTC will begin distributing funds on May 15, 2020. If you are signed up for direct deposit, we will deposit the funds into your account. If you have not signed up for direct deposit, we will mail a check to the address we have on file for you.
Eligibility for emergency grant funds through the CARES Act for New River CTC students was determined based on the following criteria:
- Enrolled in at least one credit bearing class at a physical location of New River CTC on March 27, 2020 (the day the CARES Act was signed into law).
- Enrolled in off-line classes including in-seat campus classes or IVN courses at New River CTC.
- Eligible to receive federal financial aid. Students must have a completed FAFSA on file with New River CTC to be eligible for the emergency grant funds.
Thank you,
New River Community and Technical College
Business Office
Third Notification to All Students (April 29, 2020)
Good afternoon,
New River CTC has created a question and answer guide regarding the CARES Act emergency grant funds for current (spring 2020) students. We’ve attached the document, and it is also posted on our website at https://www.newriver.edu/coronavirus/.
If you have specific questions, please contact your Student Success Center:
Rachel Kelly, SSC Greenbrier Valley Campus, Lewisburg, rkelly@newriver.edu, 304-647-6591
Marie Rhodes, SSC Mercer County Campus, Princeton, wrhodes@newriver.edu, 304-818-2014
Sherry Shaffer, SSC Nicholas County Campus, Summersville, sshaffer@newriver.edu, 304-883-2465
Alberto Razo, SSC Raleigh County Campus, Beaver and Advanced Technology Center, Ghent, arazo@newriver.edu, 304-929-5016
Lorraine Young, SSC Raleigh County Campus, Beaver and Advanced Technology Center, Ghent, lyoung@newriver.edu, 304-929-5005
Peter Hoeman, Interim Dean of Student Services, phoeman@newriver.edu, 304-929-5027
Second Notification to All Students (April 27, 2020)
Good afternoon,
Last week, New River CTC reached out to students through College email addresses and sent text messages to students (who had signed up to receive the messages) regarding the CARES Act emergency grant funds for current New River CTC students. If you haven’t been checking your New River CTC email address regularly, please do so for additional information.
New River CTC will be sharing more information on the Department of Education eligibility requirements for the emergency grant funds for students later this week through New River CTC email accounts, but there is still time to complete and mail your direct deposit form and supporting documentation to the College.
For the emergency grant fund distribution, envelopes containing your direct deposit information must be postmarked by May 1, 2020. For the form and additional information, visit our website at https://www.newriver.edu/direct-deposit/. Do not email bank account information to the College.
Thank you!
Initial Notification to All Students (April 23, 2020)
If you are currently taking spring classes at New River CTC, we need your up-to-date information ASAP. As a New River CTC student, you may be eligible for emergency grant funds through the CARES Act, and we need to be sure that we have your current information. Log in to Self-Service Banner from our website, www.newriver.edu, to check and update your mailing address.
If you’ve signed up for direct deposit in the past, and your bank account information has changed contact Shamil Walton at swalton@newriver.edu to let her know that the account that we have on file for you is no longer in use, but DO NOT EMAIL YOUR BANK ACCOUNT NUMBERS to the College.
This is information was also sent via text message. If you would like to receive future text messages, sign up by following the instructions below:
- Click on My New River from our website, www.newriver.edu and login, then click the icon named Regroup Alert System (see example) .
- From you profile page in Regroup, click the link named “+Add another email address” and type in your personal email address (see example).
- On that same page, click the “+Add new Phone Number” link and enter your cell phone number.
- Click Save.
After following those steps, you should receive a confirmation message from “do-not-reply@regroup.com“. Click the link in that message to complete your profile update (see example message).
April 22, 2020
New River Community and Technical College (New River CTC) received an allocation from the Coronavirus Aid, Relief, and Economic Security (CARES) Act under Section 18004(a)(1) in the amount of $688,982.
New River CTC returned to the Department of Education the signed Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
Reporting information added on 4/13/2021
