Student Handbook

2017 - 2018 Student Handbook

Loan Information

borrow smart

The “Borrow Smart” campaign was developed to educate students regarding their rights and responsibilities as borrower’s and how to manage their student loan debt.

3 year cohort default rate – 31.7%


In conjunction with the "Borrow Smart" campaign and due to the Loan Education, Justification, Application Policy, effective 6-24-13 student loans will no longer be offered as part of your financial aid award package.  If you need to apply for a loan:

  • Please go to, quick links, financial aid, financial aid forms and then select Loan Application
  • Print the form and complete it entirely making sure to attach all requested documentation.
  • Please take the form to you local Financial Aid Counselor for review.  If you mail your form, please be aware that insuffcient documentation will result in non-review.

Entrance Counseling

If you are borrowing a federal loan for the first time, you are required to complete an entrance counseling session. Click here for a printable brochure on loan entrance counseling. The counseling may be done online at

Master Promissory Notes

If this is your first Direct Loan, your Master Promissory Note (MPN) will be available at within a week after you accept the loan. You will need your FAFSA PIN. Results will be sent electronically to the New River CTC Financial Aid Office. A valid MPN with references and valid signature must be completed before any loan funds will be disbursed to your account.

Exit Counseling

Click here for a printable brochure on loan exit counseling. To complete exit counseling, please go online at


National Student Loan Database (NSLDS)

You have the right to access the NSLDS to obtain information about your Federal student loan borrowing at New River CTC.


Note:  You will need your Department of Education issued FSA User ID.  If you have lost or don’t remember your FSA User ID, it can be retrieved at:





This email address is being protected from spambots. You need JavaScript enabled to view it.

Federal School Code for FAFSA: 039603

Types of Financial Aid

Here are some of the types of financial aid available

Federal Pell Grant

The Federal Pell Grant program provides the “foundation” of financial aid to which other grants, loans or assistance may be added. If the student qualifies for a Federal Pell Grant, he/she may receive between $596 and $5,920 annually (award amounts are subject to change annually), depending on family income, costs of education and enrollment status. To apply for the Federal Pell Grant, students must complete a Free Application for Federal Student Aid (FAFSA). Students must reapply for a Federal Pell Grant every year.

Federal Supplemental Educational Opportunity (SEOG)

The Federal Supplemental Educational Opportunity (SEOG) is a grant for students with exceptional financial need. SEOG is given to those students who have the lowest Expected Family Contributions (EFC) because funds are limited. Priority is given to students who receive the Pell Grant. After the student has completed a FAFSA, eligibility will be determined by the Financial Aid Office.


Federal Work-Study (FWS)

Federal Work- Study is a financial aid program that allows a student to work on-campus or with approved off-campus community service empolyers to earn money to pay for college expenses.  FWS is not a grant (you must work to earn it), and it is not a loan (you do not have to repay it).  Being awarded FWS with financial aid can help you become eligible for part-time jobs, both on-and off campus, that you may not have otherwise been eligible for.  The FWS program encourages employment in community service and in fields related to your major of study. 

 FWS Eligibility

A student enrolled at New River CTC is eligible for employment under the Federal Work-Study Program if such student:

  1. has been accepted into a degree program at New River CTC, is enrolled at least as a half-time student and is in good standing as a student.
  2. is a citizen of the United States, or lives in the United States for other than a temporary purpose and intends to become a permanent resident thereof, or is a permanent resident of the Trust Territoty of the Pacific Islands.
  3. is capable, in the opinion of the institution, of making responsible academic progress in such course of study while employed under this program, and
  4. has demonstrated a financial need as determined by the U.S. Departmenrt of Education. 

Eligible students may apply for FWS positions at the Student Success Center.  The Student Success Center co-ordinates with the department heads seeking FWS employees.  Once the student has been approved by the department head, the department head will complete the employment request form for extra help (located in Human Resources).  For wage information, please see New River Community and Technical College Procedure 6

West Virginia Higher Education Grant (WVHEG)

This is a state-funded grant for students who are West Virginia residents. Students apply by submitting the Free Application for Federal Student Aid (FAFSA). Applications received by March 1 are given priority consideration. To receive the grant, full-time attendance is required. To maintain eligibility, successful completion of 24 hours within the fall and spring semesters combined, and a cumulative grade point average of 2.0 is required.

Higher Education Adult Part-time Student Grant (HEAPS)

The HEAPS Grant Program encourages and enables West Virginia students with financial need who desire to continue their education on a part-time basis at the post-secondary level. Part-time students should inquire about this program with a financial aid representative at any campus.


Scholarships and tuition waivers are available to eligible New River Community and Technical College students. Students must complete and submit a scholarship application by March 15 in order to be given priority consideration for the upcoming school year. Applications may be obtained on your campus or by requesting that one be mailed to you.

Local scholarships are available within the communities served by each New River CTC campus. Students may contact the financial aid representative on their campus for a list of local scholarship opportunities. Good sources of information about the availability and deadlines of local scholarships include high school guidance counselors and local civic organizations such as Rotary, Lions, Civitan and Ruritan Clubs, as well as local women's organizations, the AAUW, PEOs and businesses. Students should also read local newspapers and listen to local radio/TV stations for announcements.

New River CTC Foundation Scholarships
Presidential Scholarship Application
External Scholarships

William D. Ford Federal Direct Loan Program

William D. Ford Federal Direct Loans (Direct Loans) are guaranteed federal student loan programs that include federal subsidized and unsubsidized loans and the federal PLUS (parent loan) programs. Direct Loans are awarded as part of the financial aid package if the student has requested loans on the FAFSA. First-time borrowers must complete a loan entrance interview and sign a loan master promissory note. First-time borrowers must also wait 30 days after the beginning of the semester before funds are available. READ MORE

borrow smart

Financial Aid Disbursement and Refund

Student Financial Aid is packaged as soon as a student provides all requested documentation to the Financial Aid office.  Once the student's financial aid is packaged and the student is registered for class, fully admitted by the Admission department, and in good standing with the institution aid may be memoed to the student's account.  The memoed aid/credit balance is uploaded to the bookstore by the business office.  The student may access this credit balance to purchase books and supplies.  

Disbursement of funds will occur once the Financial Aid Office has determined eligibility and authorized the Business Office to apply payments to student accounts.  They then calculate the difference between a student's account charges and the amount of financial aid disbursed.  This difference is the amount of a student's refund. 

Disbursement occurs 10 days prior to the first day of class.  Then disbursement occurs after the student's financial aid is packaged and the student is registered for class, fully admitted by the Admission department, and in good standing with the institution.

The first financial aid refund check distribution date is the third Thursday of each semester. If a student does not have a refund check on the first distribution date, they may have one the following week depending on when their financial aid is processed. The Business Office processes a new batch of refund checks every Thursday. Please note once the refund check is processed the credit balance is no longer available in the bookstore.  We are required by federal regulations to monitor student attendance. The Business Office pulls an attendance report each week, and if your attendance is not verified, we cannot release your refund check. If there is a mistake in your attendance information, you will be referred to the Dean’s office. If the Dean can determine you have been attending, he or she will sign a form so the Business Office can release your check. Students are required to bring a photo ID before the Business Office can release their check.






This email address is being protected from spambots. You need JavaScript enabled to view it.

Federal School Code for FAFSA: 039603

Tuition and Fees


New River Community and Technical College



Fiscal Year

Full-time resident student (12 hours or more) per semester $2,122
Full-time non-resident student (12 hours or more) per semester $3,450
Course Fees:
Automotive/Diesel Program Fee (One Time charge) $1,600
Automotive/Diesel Program Course Fee (Per Credit Hour) $30
Certified Bookkeeper Program Fee (One time charge) $395
Computer Science Course Fee (Per Credit Hour) $18
Computer Science Testing Fee (Per Test) $250
Cosmetology Program Fee (Per Semester) $475
Cosmetology Program Course Fee (Per Credit Hour) $35
Line Service Mechanic Program Fee (One time charge) $1,600
Line Service Mechanic Course Fee (Per Credit Hour) $30
Machine Tool Technology Program Course Fee (Per Credit Hour) $32
Massage Program Fee (Per Semester) $475
Medical Assisting Program Fee (Semi-Annual) $175
Medical Lab Technician Program Fee (Per Semester) $350
Medical Lab Technician Course Fee (Per Credit) $25
Online Course Fee (Per Credit Hour) $35
Paramedic Program Fee (Per Credit Hour) $30
Phlebotomy Program Fee (Per Credit Hour) $90
Physical Therapy Assistant Program Fee (Per Semester) $300
Physical Therapy Assistant Course Fee (Per Credit Hour) $25
Practical Nursing Program Fee (Semi-Annual) $550
Registered Nursing Program Fee (Per Semester) $750
Registered Nursing Course Fee (Per Credit Hour) $25
Science Program Fee (Per Credit Hour) $20
Social Service Program Course Fee (One Time Charge) $150
Welding Course Fee (Per Credit Hour) $70
Welding Program Fee (One time charge) $400
Welding Testing Fee Per Course (as required) $150
Industrial Technology Course Fee (Per Credit Hour) $30
Other Fees:
Background Check Fee $50
Drug Testing Fee $50
Board of Governor's AAS Degree (Portfolio Fee) $300
Board of Governor's AAS Degree Posting Fee (Per Credit Hour) $10
Portfolio Evaluation Fee $300
Diploma Replacement Fee $25
ID Card Replacement Fee $5
Late Registration $50
Late Tuition Payment Fee $25
Orientation Fee (One time fee - 6 credit hours or more) $75
Parking Tickets $10
Placement Re-Take Testing Fee $10
Portfolio Posting Fee (Per Credit Hour) $10
Prior Learning Assessment Fee $35
Prior Learning Challenge Test Fee (Per test) $75
Prior Learning Portfolio Fee (Per Course) $75
Return Check Fee $25
Stop Check Fee $35
Student Services Fee (Per Credit Hour - students taking 6 credit hours or more) $8
Technology Fee (Per Credit Hour - students taking 6 credit hours or more) $8
Transcript (One Time Charge) $15
Tuition Payment Plan (Per Semester) $10



Additional tuition information
Withdrawals and Tuition Refunds





NRCTC degree programs opt1

NRCTC facilities plan icon

December 2017
26 27 28 29 30 1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31 1 2 3 4 5 6
 1  2  3  4  5 

Book buyback for fall will be held Wednesday, December 13 at the campus in Beaver and Thursday, December 14 at the campus in Lewisburg from 10 am to 6 pm. Books can also be sold back online through the Bookstore.