College Catalog

Satisfactory Academic Progress Policy

Satisfactory Academic Progress Policy


In addition to all other requirements for federal financial aid eligibility, students must continue to be in good academic standing and be making progress toward a degree.  The standards that are set forth here are stricter than the institution’s standards of progress.  Therefore, students who do not meet Satisfactory Academic Policy for federal financial aid may be unable to receive financial assistance, but will be able to attend New River Community and Technical College.


A.Cumulative Grade Point Average

1.A student receiving federal aid must maintain an overall 2.0 cumulative grade point average and complete at least 67% of all hours attempted.

2.Any financial aid recipient failing to meet the required grade point average and/or complete 67% of attempted hours will be notified that he/she may request PROBATIONARYAn agreement must be signed and received in the financial aid office.


B.Warning Status

1.An extension of one semester of WARNING will be granted.

2.Students attending on WARNING status must complete all classes for which they are registered and maintain a cumulative GPA of 2.0.

3.During the warning status, a student may receive the PellAll other financial aid will be suspended.


C.Suspension Status

The period of ineligibility for financial aid (SUSPENSION STATUS) will extend until the student meets the Satisfactory Academic Progress policy.  While in SUSPENSION STATUS, the student will be unable to receive financial assistance.


D.Time Limitations

Students who have already attempted the equivalent of the 150% will not be able to receive any additional financial assistance.



E.Appeal Process

If there are special circumstances that cause a student to need more than the allotted number of semesters to complete an Associate Degree or two years to complete a Certificate program or if there are extenuating circumstances that have caused a student not to meet the progression requirement after a semester of WARNING, the student should explain the circumstance in writing and submit this to the Director of Financial Aid.  A committee will review that student’s reasons for not having made academic progress.  If this committee determines that the reasons are acceptable, the student may be able to receive an extension of probation or an extension of time.


Financial Aid Implications for Withdrawing from Classes

A student receiving financial aid who earns no credits during a semester and who does not officially withdraw from the College, may be billed for all of the aid disbursed for that semester.  A student receiving financial aid who officially withdraws from the College may be billed for a portion of the aid received.  The amount of repayment will vary based upon the amount of aid received and date of withdrawal.

A student should be aware that changes in enrollment status may affect his or her eligibility to receive assistance in future semesters.  Any student who is considering withdrawal from classes or a reduction in his or her course load is encouraged beforehand to seek financial aid counseling as well as academic advising before dropping classes.  Financial aid awards are determined by enrollment status.  If the student drops classes before the aid funds are disbursed/delivered, the financial aid award will be reduced to a value corresponding to the enrolled hours at the time the funds are disbursed.  The student is responsible for any charges that incur as a result in enrollment change.


Summary of Grievance Procedures





Appeal of a Final Grade

College Catalog

Appeal of Academic Status

College Catalog

Appeal of Academic Requirements

College Catalog

Student Academic Rights

Appeal of academic penalties imposed by a faculty member or by the institution including “grade penalty or exclusion from class, final course grades, academic probation, academic suspension, dismissal from an undergraduate program, dismissal from graduate program, dismissal from professional degree program, or dismissal from the institution.”

Board of Governors Policy No.  15,

Available on

College Website

Sections 6 and 7


Grievance Procedures for Disabled Students

“Students desiring to file a grievance regarding accessibility to programs or facilities of New River CTC may initiate the process by contacting the college's ADA Coordinator.”

Student Handbook


Student Grievance Procedure

“. . . to provide equitable and orderly processes to resolve any differences or dispute between a student and a staff or faculty member about College policies or learning activities affecting the student.”  The procedures calls for the complaint to be discussed and hopefully resolved at the lowest point possible but then proceeding to the next level if necessary:  (1) with the staff or faculty member involved, (2) with the immediate supervisor of the staff or faculty member involved, and (3) with a Student Grievance Committee (making a recommendation to the Vice President/Chief Academic Officer in academic matters and to the President in other matters).

Student Handbook


Equal Employment Opportunity and Sexual Harassment Complaint Procedure

“The College President, Vice Presidents, Directors, Deans, and Supervisors at all levels are responsible for properly resolving EEO complaints. Therefore, the College must ensure that each complaint is assigned to the appropriate EEO personnel. Although this procedure is designed to respond to formally-filed complaints, parties are encouraged to attempt informal resolution at the lowest possible level.  This procedure applies to all employees and students of the College.”


New River CTC Procedure No. 18, Available

on College





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Taking summer courses? You can now purchase your textbooks for the Summer I term with your financial aid through our online Bookstore. Contact your Business Office if you have questions.